Who Should Be Able to See Individual Church Giving Records?

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It’s a difficult question.

Indeed it is such a difficult question that I will not attempt to give a concrete answer. I will let you know what I’ve done in the past, but that’s it.

It’s really a difficult question. Who should be able to see what each person gives to the church? Let’s look at six perspectives.

  1. The lead pastor and one layperson. This perspective argues that financial stewardship is a spiritual discipline, and the pastor should have access to individual giving to be able to see how the members are doing in this regard. The layperson, of course, is the person who actually keeps the records.
  2. One layperson who guides the pastor. The layperson again is the member keeping financial records. He or she is the only one who has access to giving records. But that person is able to share information with the pastor or other leaders as needed. For example, the financial secretary can inform the pastor or elders about potential future elders according to their giving patterns. I took this approach as a pastor. I did not have access to individual giving patterns, but our financial secretary would let me and other leaders know if a person should be eligible for a leadership role according to their stewardship in the church.
  3. One layperson only. In this example, only the financial secretary (or equivalent) has access to individual giving records. He or she does not provide any input that would reflect this information.
  4. A key group in the church. In some churches, this group is the elders. In some other churches, it is the nominating committee.
  5. A staff person other than the pastor and a layperson. The pastor is specifically precluded from individual giving visibility. Instead, another staff person, such as an associate or executive pastor, has access to the records along with the financial secretary.
  6. No church members. No church member can see the records. Instead, a non-member is recruited or hired to keep the records, but that person does not share the information with any church members.

There are certainly different options and different variations of these options. I can see some rationale in each of them. These are really difficult questions.

What is your church’s practice? What do you think of these six options? What do you think is the ideal option?

Posted on April 13, 2016


With nearly 40 years of ministry experience, Thom Rainer has spent a lifetime committed to the growth and health of local churches across North America.
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160 Comments

  • When you are a leader of one of the many ministries in our church and you and your ministry leaders raised your own personal funds to do events with that certain ministry to go out and help people, but then you go and ask the book keeper to give us a balance on what we have left to do this event coming up and they wont give it to us, Just say just purchase it and bring a receipt. We should have a separate account from titles and donations for building funds, but Our persona fundraising money , we should have the right to know what is in there, as we only spend it when we do out reach events like nursing homes, feed the homeless. But yet we have been asking and getting a run around and simple feel that our funds are being mixed with all the rest. Yet we see as a church nothing about what the funds are used for no information whatsoever.
    Thinking about leaving this church for the secret’s, and clicks of favoritisms. The pastor is on the board and the wife does the accounting . ?????

  • Sunny Shin says on

    Being that the vast majority of American churches today operate as any secular business would — which I think is a mistake in and of itself — I certainly see no reason why one person alone would control the books. I don’t know if the entire congregation needs weekly updates, but there ought to be a robust set of checks and balances to prevent conscious (or less cynically sub-conscious) self-dealing. What is there to hide if it’s all good?

    • Sharon Lackey says on

      One person can have the giving information and a different person(s) should have authority to pay bills and all members should have knowledge of where the church’s money is going.

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